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The “Website” includes, without limitation, the ESGO website (www.esgo.org), sub-websites, and any online platforms used by ESGO which could require your personal data.
ESGO respects your privacy and is committed to protecting the confidentiality of your personal information. This policy explains how ESGO collects and uses Member, customer and site visitor information, and how it protects your privacy.
This policy applies to personal information held about individuals. It does not apply to information ESGO holds about companies and other organisations. It is in addition to any specific policies concerning specific products or services. It does not supersede the ESGO terms and conditions, which govern the use of the ESGO Website.
ESGO is the sole owner of the Website and as such is the sole owner of any information collected through the Website.
ESGO is committed to the following standards, on a commercially reasonable basis:
Some features on the Website may require you to register as a user and to receive our authorisation before you can use those particular features. Whether you are an individual or a corporation, partnership, or other form of commercial enterprise, in order for you obtain our authorisation to use those features and to be considered a registered user, you may be required to provide us with certain information about you or your business and, if a business, any or all individuals you designate to represent that business in connection with your use of the Website (e.g. names, addresses, e-mail addresses, telephone numbers, and other Personally Identifiable Information of each individual who will use the Website). Once we have authorised you as a registered user, we may provide you with a customer identification number and you will select a unique username and password.
Generally, you will be able to change your password and any personal data you have given us. Please note that submitting information to us is not a guarantee or assurance that we will grant authorisation to you or permit you, or anyone you designate, to use any or all of the services of the Website. If for any reason you are not granted authorisation we will retain the information you submit to us only in order to communicate with you regarding your application; we may, however, request additional or follow-up information for audit purposes or as may be required by law or regulation.
If you are submitting information on behalf of others for registration purposes or otherwise, you represent that you have their permission, agreement and full authorization to provide this information to us. We reserve the right (a) to ask you to provide evidence of your authority at any time during, or even after, the submission process and (b) to contact those individuals to confirm your authority at any time. If we determine that your authority has not been properly obtained, we may immediately and without notice to you discontinue your authorised use of those features of the Website for which you have registered.
ESGO is a professional association which combines a wide range of activities in the field of gynaecological oncology, including
The sources of personal information received by ESGO are:
ESGO may collect personal information in the following ways:
Mandatory Personal Information
As a general rule, to enable ESGO to correctly identify you, to provide you with the products and services you have requested and to communicate with you, the following minimum information must be provided in order for your order, request, application, etc. to be processed:
Optional Personal Information
Other personal information may be requested to help identification (eg nationality by country, etc.) or to enable ESGO to understand your profile so you can be provided with better and more appropriate products and services (eg Professional Interests and Areas of Interest).
Credit Card Information
Credit Card information, along with other information related to specific transactions, is collected at the time of your order, request or application, and is used only for the purposes of that particular transaction. For your protection, the Credit Card information is not retained in ESGO system for later use for other transactions.
ESGO takes every precaution to ensure that this information is stored in a safe location and that it cannot be accessed by unauthorised parties.
Email address information
Your email address is mandatory when you use ESGO electronic services on the ESGO Web Site
Electronic communication is for most purposes ESGO’s preferred method of communication because it is generally convenient, rapid, environmentally friendly and efficient.
You are required to supply your email address when you create your ‘My ESGO’ account on ESGO Web Site, which enables you to access a variety of services online.
Please note that each email address must be unique and that you are not allowed to share email addresses with another person.
Unique Email Address
For your convenience and security, your email address is unique to you in the system. (ESGO does not permit two different persons to have the same email address in the system). You are strongly recommended to use an email address which is personal to you and that is not shared with others. This is to ensure that communications which are sent to you personally are not read by others, and that others do not gain access to the information in your ‘My ESGO’ account. Furthermore, ESGO may use your email address to communicate with you about value added products linked either to your membership or your congress attendance.
Your unique email permits automated retrieval of your login details, which are sent to your personal email address.
Data from surveys and questionnaires
ESGO conducts a number of surveys or questionnaires every year whereby we collect data from volunteer respondents about a certain number of topics that are of interest to us as a society or to the practice of gynaecological oncology. The respondent data remains completely anonymous, unless the respondents specifically choose to share their contact data. Upon completion of the survey or questionnaire, to ensure confidentiality, information is transmitted via Secure Socket Layer (SSL) to the survey tool platform. Data entered are stored on the survey tool server, which is accessible through a dedicated ESGO account only. When exported, data are stored on ESGO's internal server. To ensure the complete anonymity of all respondents, all data collected are kept confidential and no individual respondent’s answers will be disclosed at any time by ESGO.
Personal information is needed by ESGO to enable it to properly manage its member files. These files are used to enable ESGO to fulfil its role in providing a wide range of services to its members and contributors.
The personal information, which you supply may be specifically used to:
Listed below are some of the security procedures that ESGO uses to protect your privacy:
ESGO respects the privacy of personal email addresses and complies with the current legislation on email communication (according to the Swiss Data Protection Act, the Tele Service Data Protection Act and the European Data Protection Rule). ESGO will not send you unsolicited email messages and will not contact you on behalf of third parties without your consent.
You may receive emails concerning:
All mailings sent to you offer the possibility to unsubscribe.
ESGO complies with Swiss and EC directives (Switzerland and the Swiss data protection legislation are both recognized to be compliant with General Data Protection regulation 2016/679) and takes all reasonable care to prevent any unauthorised access to your personal data. ESGO staff and contractors have a responsibility to keep your information confidential.
ESGO may supply your information to its contractors to perform specific services.
ESGO uses contractors in these cases:
Full list of ESGO contractors may be found in our Principles of data protection policy.
Otherwise, ESGO does not disclose personal information to any other person or organisation without your consent.
If you would like to know exactly what personal information ESGO holds about you, you are entitled to obtain it. If it transpires that the information is inaccurate, or you wish to oppose its use in future, ESGO will make the necessary amendments and confirm that these have been made.
Please contact ESGO by email at firstname.lastname@example.org.
To protect your information, ESGO uses an industry standard security protocol called Secure Sockets Layer (SSL) to encrypt the transmission of sensitive information between you and our website.
SSL is used, for example, when you make a credit card payment. To know if transmissions are encrypted, look for the lock on your web browser or check that the URL starts with https://.