Frequently Asked Questions (FAQ)
Abstract Submission
Yes, for ESGO 2027 we have introduced a new online portal. Our new, fully modernised abstract submission portal is designed for maximum flexibility. The portal offers submitters an effortless, guided, step-by-step workflow, while giving our reviewing committee advanced tools and deeper study data to ensure the highest-quality research is selected.
For your convenience, we have transferred the 2026 database to our new portal. If you submitted an abstract for the Copenhagen Congress or are an ESGO member, the system will automatically recognise your email address.
ESGO members: Please use your email address associated with membership and reset your password first to access the portal.
ESGO 2026 submitters: Please use your existing account email to enter the portal. You will need to reset your password first.
First-time users/Non-members: Please create an account here to begin.
ESGO Members & 2026 Submitters: If you are an ESGO member or submitted an abstract for the ESGO 2026 Congress, please enter your email address and set up a new password.
First-Time Users: If you are submitting for the first time, please create an account to get started.
Yes, it is expected that at least one author of the abstract attends the ESGO Congress to present the work and answer questions. Only abstracts of registered participants will be scheduled in the scientific programme.
All abstracts can only be submitted via the online form until October 30, 23:59 CET.
View the submission guidelines and find out more on how to submit your abstract.
For any questions on your submitted abstract please contact abstracts.congress@esgo.org.
Yes, if you are an ESGO member – you have the unique benefit of submitting up to 3 abstracts. Non-members can submit up to 2 abstracts.
However, please do not submit the same abstract for an oral and a poster presentation.
Yes. The number of authors per abstract is limited to 30. If more authors need to be mentioned, please consider listing a Study group.
No. Presentation types are assigned at the discretion of the Scientific Programme Committee based on a double-blind expert review scores.
However, you may indicate your preference during submission for:
- Oral presentation
- Printed poster
- ePoster
- Video presentation
- Late-breaking abstract placeholder
- Poster for Patient Advocacy Seminar
To ensure a thorough and accurate evaluation, authors are encouraged to provide comprehensive details about their work.
Topic Selection Process:
- Topic Area: Select one of the 11 primary topic areas.
- Primary Disease: Select the relevant cancer site/disease.
To help reviewers classify your research, you will also be asked to select a Submission Category and Study Characteristics. Please read the full submission guidelines here.
Unfortunately not. The registration fee is set according to your registration type.
All presenting authors are expected to register by the Early registration deadline on December 17, 2026 to ensure publication of the abstract.
Abstract Notification and Changes
Only after all abstracts have been reviewed by the Scientific Programme Committee will notifications be sent to the abstract submitters.
Every effort will be made to conclude this process as soon as possible. Authors should be notified on Monday, December 14, 2026 while the presenters should register by the early registration deadline.
You may enter the abstract submission system with your username and password and make changes to your abstract until the submission deadline date (October 30, 2026).
No abstract changes will be accepted after this date. Updated information may be presented in the presentation.
You can only make changes before the submission deadline (October 30, 2026).
Any changes required after the deadline will need to be handled manually. Please refer to the deadlines below and contact abstracts.congress@esgo.org for assistance.
Until January 15, 2027 (January 28, 2027 for LBA) you may:
- Correct minor typos within the abstract
- Change the presenting author (maximum of 3 presentations per author in total)
- Withdraw the abstract
Yes, if accepted for presentation, you can upload a new version of your video to be displayed in the Cinema Viewing Area.
Presentation Formats
If your abstract is selected for an oral presentation, the presenting author specified at the submission will be provided with instructions for the presentation at one of the oral communication sessions at the Congress.
Further details and instructions on each presentation type will be sent with your acceptance letter.
Only authors of abstracts selected to be presented at Best Oral sessions will be requested to submit presentation slides via the online submission portal by February 10, 2027.
These slides will be made available to the discussant to summarise the presentations within the session and put it in a wider perspective.
Other authors will have the option to submit their slides on a voluntary basis prior to the congress, avoiding the requirement to visit the Speaker Ready Room onsite.
No. However, selected posters will have the opportunity to present the poster during the Poster Walks session, scheduled during lunch breaks on Friday and Saturday.
Further details and instructions will be sent with your acceptance letter.
Yes. All accepted abstracts will be published in an online supplement to the International Journal of Gynecological Cancer.
All accepted ePosters will be available online and via the mobile app before (when embargo ends), during, and after the congress.
Onsite you can browse the ePosters in the kiosks in the Poster area.
Yes, even “paper” posters should be submitted as ePosters for electronic viewing.
The abstracts will be made available online and via the mobile app on February 15, 2027 at 12:00 when the embargo ends.
Yes, authors will have the option to submit their slides on a voluntary basis prior to the congress, avoiding the requirement to visit the Speaker Ready Room onsite.
Yes, the venue offers this service, details will be provided at a later stage.
All accepted posters will be on display throughout the congress. Authors of selected posters will be requested to attend the Poster Walks session and briefly present the most interesting data in front of their poster (max 3 min).
The session will be moderated by a discussant who will lead the discussion afterwards.
Late-Breaking Abstracts (LBA)
Late-breaking abstracts (LBA) can only be submitted via the online form.
The initial LBA must be submitted by October 31, 2025 as a placeholder (shell) abstract submission and completed by January 15, 2026 during the LBA final data submission period.
View further information about LBAs.
For any questions on your submitted abstract please contact jakub.novak@esgo.org.
No. LBAs will not be accepted unless a shell abstract has been submitted by the submission deadline on October 31, 2025.
The Scientific Programme Committee will make a short review of all submissions and authors will be notified by January 22, 2026.
The embargo ends on the first congress day at 12:00am when the supplement to the International Journal of Gynecological Cancer will be updated with submitted LBAs.
About the ESGO Congress
ESGO 2026 will be a face-to-face Congress in Copenhagen, Denmark from February 26-28, 2026. ESGO members will have access to recorded sessions via eAcademy after June 15, 2026.
Yes. The Q&A feature will be available during the majority of sessions at the ESGO Congress. It will allow attendees to post their questions via the Congress event app or via microphones in the halls.
Some of the sessions will include online voting via the mobile app.
The congress will be entirely in English to cater to as broad an audience as possible.
However, live captions to see transcribed text in your preferred language will be available for all sessions.
The ESGO 2026 programme will address the latest clinical and scientific developments in gynaecological cancers, with more than 40 sessions, 80+ renowned international experts and over 800 expected posters focusing on a variety of topics driving research, treatment and care forward.
Explore the Congress Highlights for scientific sessions you don't want to miss at ESGO 2026.
You must register for the Congress in order to attend the workshops. A special fee is applied to all workshops; they are not part of the main programme and therefore charged separately.
All of the workshops are usually sold out before the Congress so we recommend reserving your seat early.
Yes, the Examination will be held on Wednesday, February 25, 2026 in the Crowne Plaza hotel, just minutes from the venue.
Please check our dedicated page on the ESGO Exam for registration deadlines and conditions.
No, this meeting is closed for patient advocates. However, several sessions will be open on the topic of patient advocacy, please follow the online programme for details.
These are special sessions, not accredited by CME/CPD credits, which are organised by pharmaceutical companies who pay for their participation.
ESGO has no influence on the programme or speakers and the content presented is solely developed by the companies. The admission is free for congress delegates.
The ESGO 2027 congress will be held from February 25-27, 2027 in London, United Kingdom.
ESGO provides a complimentary childcare for children aged 1-12. Children or other family members are not allowed to enter the exhibition area or scientific sessions.
For details on the childcare service and to register, visit the childcare page.
Please contact Mrs. Zuzana Seps, Director of Congress and Educational Events at zuzana.seps@esgo.org
Please apply for Press registration during the online registration process.
A fee of €300 is applicable, granting you access to the full congress, Press conference and materials pre and post event.
Non-flash photography using personal devices for strictly personal, social or non-commercial use is permitted if not disruptive to the speaker and/or other session attendees.
Video or audio recording in scientific sessions is not permitted unless authorised by ESGO.
During the congress official photographs will be taken. This serves the purpose of publication on the website and/or on social media platforms of the organiser.
Please check our Accommodations page for details.
Registration
Registration can only be done online via the Online Registration Form. For 2027, Kenes International is handling all activities and will be happy to assist you. We invite you to register early until December 17, 2026 to benefit from the best savings.
If you have any questions on registration, please contact Kenes via reg_esgo26@kenes.com.
For full detailed entitlements, please check the registration page.
The pre and post congress programme (workshops) and social activities (Awareness run, Networking event) are not included in the congress registration fee and need to be ordered separately.
Payment of the registration fee can be made by credit card or bank transfer. A separate fee is charged for these transactions.
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
Please contact the registration secretariat via reg_esgo27@kenes.com.
The Professional Congress Organiser (PCO) - Kenes International handles the registration of faculty. You will receive a special link where to register and book your accommodation.
Please do not respond to any other offers!
This event is reserved solely for the invited speakers and requires a special invitation.
Yes, please reserve your ticket in advance as capacity is limited.
Please select the method of a bank transfer, the invoice will be sent to you with email confirmation.
The certificate will be automatically emailed to you after the congress.
Yes, you can receive 1 credit for each scientific session at the main congress.
You need to scan your badge for each session you are attending in front of each session hall. The total number of credits will be calculated based on your attendance. After the event, you will receive a link to an evaluation survey which needs to be completed by March 24, 2027. The certificate will be available for download after completion of the survey.
Cancellations received prior to December 18, 2026 will receive a full refund, less a €50 administration fee.
Cancellations received from December 19, 2026 until February 4, 2027 will receive a 50% refund.
There will be no refund on cancellations received on and after February 5, 2027.
If you are unable to attend in person, you can convert your registration to virtual participation. Please notify the Congress Secretariat at reg_esgo27@kenes.com at your earliest convenience to update your status.
Invitation Letters and Visa
All international visitors travelling to the UK (except British and Irish citizens) need to apply for an Electronic Travel Authorisation (ETA) or a visa, before travelling to the UK, and travel with a valid passport.
The Electronic Travel Authorisation (ETA) costs £20 and can be processed online via GOV.UK website. A confirmation is received within 3 working days. The ETA is linked to your passport and lasts 2 years or to the expiry of your passport, whatever comes first.
Visitors from non-European countries may require a visa to visit the UK. To find out whether you need a visa and how to apply, see the UK Visas and Immigration website or check with your local British Embassy or other diplomatic representative before you travel.
An invitation letter is available at the end of your registration process, as soon as payment is received and registration is completed.
Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are emailed directly to them.
This depends on the date of your cancellation, please refer to the cancellation conditions on the registration page.
Congress Venue and Directions
The congress will take place at the Excel London – ICC (East Entrance) at Royal Victoria Dock 1, Western Gateway, London E16 1XL, United Kingdom.
The venue is easily connected with airports and the city centre via the Elizabeth line or DLR.
View more information on the venue and how to get there.
London is served by six international airports. London City Airport is just minutes away, while Heathrow is well connected via the Elizabeth line.
Please visit the Travel Information page for more information.
You can view more information including a map on our Venue page
or Travel Information page.
Your badge is to be collected at the Registration desk in the congress venue before you attend any session.
The registration desk is open as follows:
Thursday, Feb 25 – 08:00–19:00
Friday, Feb 26 – 07:30–18:00
Saturday, Feb 27 – 07:00–19:00
No, in line with our sustainability efforts, all provided information will be in electronic version only.
Approximately two weeks prior the congress, you will receive access details for the congress mobile app where all information, incl. updated programme will be available.
You need to login with the same details (email) as you used in the registration process.
All meals in the congress venue are vegetarian.
Should you have a special dietary requirement, please contact the Registration secretariat at reg_esgo27@kenes.com.
Yes, a cloakroom is available on the Level 0, close to the Exhibition hall, and is free of charge for congress participants.
Yes, a special Wi-Fi network is available for congress delegates, protected by a password. Please be aware the capacity is limited to email and web browsing activity