Frequently Asked Questions


Q: If I submit an abstract do I have to attend the Congress?

A: All accepted abstracts are scheduled in the scientific programme either as oral or poster presentations. It is expected that at least one author of the abstract attend the Congress to present the work and answer questions. Only abstracts of registered participants will be scheduled in the scientific programme.

Q: I have submitted an abstract, when will I know if it has been accepted?

A: Only after all abstracts have been reviewed by the scientific committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline.

Q: How can I make changes to an abstract I have already submitted?

A: You may enter the abstract submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date. Updated information may be presented in the poster or PPT presentation.

Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?

A: Copies of your submitted abstracts can be sent to you by email. Please contact the abstract department for further details.

Q: If my abstract is accepted, where will it be published?

A: Accepted abstracts will be published in an online supplement to the International Journal of Gynaecological  Cancer and subsequently will be available through Medline.



Q: Is the Congress CME accredited?

A: Once the scientific programme has been finalised, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME).

The EACCME is an institution of the European Union of Medical Specialists (UEMS). For further details on CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation page.

Q: How can I claim my CME-CPD credits after the Congress?

A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure after the Congress. The process will take 5-10 minutes.

We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings.



Q: Where is the Congress taking place?

A: The Congress will take place at the Austria Center in Vienna. For more information on the venue please visit the Austria Center website.


Q: How do I get from the airport to the Congress venue?

A: For updated and detailed information on how to get to the venue, please click here.


Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?

A: For up-to-date tourist information including public transport information please visit our About Vienna page here.



Q: How can I find out information about hotels and their rates for this Congress?

A: Kenes International offers Congress participants specially reduced rates for various hotels around the Congress venue. Information, pictures, location and rates are available here.


Q: How can I book my room and should I pay in advance?

A: In order to book a room, please visit our easy-to-use hotel website exclusive for ESGO 2017 participants. A deposit is requested in order to confirm the booking and the balance is payable up until 3 weeks prior to arrival.

Please note that full payment is required before arriving to the hotel.


Q: Will I receive confirmation of my hotel reservation?

A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.


Q: How can I book rooms for a group?

A: For group booking (10+ rooms) please contact the accommodation for groups department. Different payment and cancellation conditions apply.

Irina Sapir:


Q: Can I cancel my hotel booking?

A:  Yes. Cancellation with a full refund of all charges is possible up to 15 days prior to arrival. If cancelled or modified up to 10 days prior to arrival, you will be charged for 1 night only. If cancelled or modified later or in case of no-show, the total price of the reservation will be charged.




Q: How do I apply for a visa?

A: Visa regulations depend on your nationality and country of origin. To find out if you need to obtain a visa, please click here. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you.

Q: Where can I get a Congress invitation letter so that I can apply for a visa?

A: An invitation letter is available at the end of your registration process.
Q: Is it possible to send an official invitation letter directly to my local consulate?

A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are e-mailed directly to them.



Q: How do I register for the Congress?

A: The best method to register for the Congress is via the online registration system. Onsite registration during the Congress will be available. However discounted registration fees will no longer apply for onsite registration.


Q: How can I pay the registration fees?

A: Payment of registration fees can be made by credit card or bank transfer.


Q: Can I receive an invoice under a sponsoring company or hospital name?

A: Yes. If you require an invoice to be issued to a sponsoring company/hospital, please contact the registration department. Please ensure you specify the services requested and the full address of the sponsoring company/hospital.


Q: Can I register for the Congress without paying?

A: Yes. However, your registration will be confirmed only when full payment is received.


Q: Can I register before the early registration deadline (discounted fees) and pay later?

A: No. In order to benefit from the discounted fees, payment must be received before the early registration deadline.


Q: Can I register onsite?

A: Yes. Onsite registration is available during the Congress days, however, discounted registration fees will no longer apply for onsite registration.


Q: What does my registration fees include?

A: For full detailed entitlements, please click here.


Q: Will I receive a confirmation letter after I have successfully registered?

A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.


Q: What if I want to add something to my completed registration?

A: Click here to log in your registration account and go to the "Edit Existing Registration" tab to edit your account

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